About This Lesson
Use Reviewing meeting action items to practice Japanese conversation, pronunciation, vocabulary, grammar, and quizzes.
Dialogue
A
会議のアクションアイテムを確認できますか。
KYE-ghee no ah-koo-SHON eye-teh-MOO o kah-koo-NEEN deh-KEH-mas kah Can we review the action items from the meeting?
B
要約を開いているので、確認しましょう。
yoh-YAH-koo o hee-rah-ee-TEH-ee-roo noh-deh, kah-koo-NEEN shee-mah-SHOH I have the summary open, so let's check them.
A
誰がクライアントに連絡すべきですか。
dah-REH gah koo-RAH-ee-AHN-toh nee ren-RAH-koo soo-BEH-kee deh-SOO kah Who should contact the client?
B
それはプロジェクトリーダーが担当します。
soh-REH wah proh-JEHK-toh REE-dah gah tahn-TOH shee-MAHSS The project lead will handle that.
A
次に何をすればいいですか。
tsoo-GHEE nee nah-NEE o soo-REH-bah EE deh-SOO kah What should I do next?
B
メモを更新して、ファイルを共有してください。
MEH-moh o koh-SHEEN shee-TEH, FAI-roo o kyoh-YOO shee-TEH koo-DAH-sigh Update the notes and share the file.
A
チームに更新内容を送ります。
CHEE-moo nee koh-SHEEN nah-ee-YOH o oh-KOO-ree-mahss I will send the update to the team.
B
すると、全員が最新バージョンを持つことになります。
soo-ROO-toh, zen-IN gah sai-SHEEN BAH-ree-john o moh-TSOO koh-toh nee nah-REE-mahss Then everyone will have the latest version.Word by Word
会議
In this dialogue, 会議 means “meeting” in the phrase 「会議のアクションアイテム」. It identifies the meeting connected with the action items. Use it when referring to a work or other organized meeting.
の
In 「会議のアクションアイテム」, の links 会議 to アクションアイテム and shows their relationship: the action items from or related to the meeting. A reusable pattern is noun + の + noun. Use it when one noun describes the source, owner, or relation of another noun.
アクションアイテム
「アクションアイテム」 means “action items,” the tasks to be handled after the meeting. The expression combines アクション, “action,” and アイテム, “item,” as one work-related term. Use it when reviewing tasks assigned during a meeting.
を
In 「アクションアイテムを確認できますか」, を marks アクションアイテム as the object being reviewed. It shows what the action 確認 applies to. A reusable pattern is object + を + action verb.
確認
In 「アクションアイテムを確認できますか」, 確認 means reviewing or checking something to make sure its details are understood. It is used here for checking the meeting tasks. Use it with information, documents, or tasks that need to be checked.
できます
In 「確認できますか」, できます expresses ability or possibility: whether someone can review the action items. It is the polite form used to ask if an action is possible. Use the pattern action + できますか when politely asking whether someone can do something.
か
At the end of 「確認できますか」, か marks the sentence as a polite question. It turns the preceding statement about ability into a request for information. Use it at the end of a polite Japanese question.
要約
In 「要約を開いている」, 要約 means “summary,” referring to the summary document that is open. It is the document being used to check the action items. Use it when referring to a shortened presentation of information.
開いて
In 「要約を開いている」, 開いて describes the summary as open. It is the て-form of 開く and connects with いる to describe the continuing state. Use this form before いる when an opened item remains open.
いる
In 「開いている」, いる indicates that the state of being open continues. Together, 開いている means that the summary is currently open, rather than describing a separate completed action. Use it after a て-form to describe an ongoing state when that meaning is clear.
ので
In 「要約を開いているので」, ので means “because” or “since” and gives the reason for checking the action items. The reason is that the summary is already open. Use it after a clause when giving a relatively neutral reason for the following action or result.
しましょう
In 「確認しましょう」, しましょう proposes doing the checking together: “let’s check.” It is the polite volitional form of する used here to make a cooperative suggestion. Use it when inviting someone to carry out an action together.
誰
In 「誰がクライアントに連絡すべきですか」, 誰 asks which person should contact the client. It is the unknown person selected as the subject of the question. Use 誰 when asking who is responsible for an action.
が
In 「誰がクライアントに連絡すべきですか」, が marks 誰 as the subject of 連絡すべきですか. The question asks which person should perform the contact. Use it after the person or thing whose role in the action is being identified.
クライアント
In 「クライアントに連絡すべきですか」, クライアント means “client.” It identifies the person or organization that should receive the contact. Use it in work conversations about communication with a client.
に
In 「クライアントに連絡すべきですか」, に marks the target of the contact: the client. It shows who the communication is directed to. Use the pattern person or organization + に + 連絡する when stating whom someone contacts.
連絡
In 「クライアントに連絡すべきですか」, 連絡 means contacting or getting in touch with the client. It refers to the work communication being assigned in the meeting. Use it with に to identify the person or organization contacted.
すべき
In 「連絡すべきですか」, すべき expresses that contacting the client is the appropriate or expected action. It presents the action as something that should be done. Use action + すべきですか when asking whether that action is the proper responsibility or choice.
です
In 「連絡すべきですか」, です gives the expression a polite sentence ending after すべき. The full expression politely asks whether contacting the client is what should be done. Use it to keep this kind of judgment or question polite.
それ
In 「それはプロジェクトリーダーが担当します」, それ refers to the client-contact task just discussed. It lets the speaker avoid repeating that task. Use it when pointing back to a matter already mentioned.
は
In 「それはプロジェクトリーダーが担当します」, は marks それ as the topic of the sentence. The sentence then explains who will handle that matter. Use it to set an already known topic before giving information about it.
プロジェクトリーダー
In 「プロジェクトリーダーが担当します」, プロジェクトリーダー means “project leader,” the person responsible for handling the task. The expression combines プロジェクト, “project,” and リーダー, “leader.” Use it when identifying the project role responsible for an action.
担当
In 「プロジェクトリーダーが担当します」, 担当 means being responsible for or handling the task. It describes the project leader’s assigned responsibility for the client contact. Use it when assigning responsibility for a task, area, or customer.
します
In 「担当します」, します means “will handle” as part of the expression for taking responsibility. It is the polite form of する and follows 担当 to form the verb-like expression 担当します. Use noun + します in established expressions that describe carrying out an action or responsibility.
次
In 「次に何をすればいいですか」, 次 means “next” and points to the following step after the meeting. It asks what action should be taken at that point. Use 次に when asking about or describing the next step in a sequence.
何
In 「次に何をすればいいですか」, 何 asks what action should be taken next. It is the unknown object before すればいい. Use 何 when asking for the identity or content of something.
すれば
In 「何をすればいいですか」, すれば is the form of する used in the pattern asking what action is appropriate. Together with いいですか, it asks what the speaker should do. Use the pattern 何をすればいいですか when asking for the next action or instructions.
いい
In 「何をすればいいですか」, いい contributes the idea of what is suitable or acceptable, so the whole expression asks what would be good to do. It does not simply describe something as good in isolation here. Use it in the pattern action + すればいいですか when asking what action is appropriate.
メモ
In 「メモを更新して」, メモ means “notes” or a memo containing the meeting information. It is the item that should be updated. Use it for written notes or brief recorded information in a work or study setting.
更新
In 「メモを更新して」, 更新 means updating the notes with the latest information. It identifies the first task in the instruction. Use it with documents, notes, files, or information that needs to be brought up to date.
して
In 「メモを更新して、ファイルを共有してください」, して is the て-form of する after 更新 and links the update to the following request. The full sequence asks the listener to update the notes and then share the file. Use a て-form to connect actions in an instruction when the sequence is clear.
ファイル
In 「ファイルを共有してください」, ファイル means “file,” the item that should be shared after the notes are updated. It refers to a digital work document in this context. Use it when discussing sending, opening, or sharing a document.
共有
In 「ファイルを共有してください」, 共有 means sharing the file so that other people can access it. It is the second task in the instruction. Use it with a file, document, or other resource that needs to be made available to others.
ください
In 「共有してください」, ください makes the request polite: please share the file. It follows the て-form 共有して to form a polite request. Use action + てください when asking someone to do something.
チーム
In 「チームに更新内容を送ります」, チーム means “team,” the group that will receive the update. It identifies the destination of the sending action. Use it when referring to a group of coworkers working together.
内容
In 「更新内容を送ります」, 内容 means the content or details of the update being sent. It specifies what is being sent to the team, rather than naming the act of updating itself. Use it when referring to the information contained in a message, document, or update.
送ります
In 「チームに更新内容を送ります」, 送ります means “will send” the update content to the team. It is the polite form of 送る and expresses the speaker’s intended action. Use the pattern destination + に + item + を + 送ります when stating what will be sent and to whom.
すると
In 「すると、全員が最新バージョンを持つことになります」, すると introduces the result of sending the update: then or as a result, everyone will have the latest version. It connects the preceding action with its consequence. Use it when presenting a result that follows from the previous situation.
全員
In 「全員が最新バージョンを持つ」, 全員 means “everyone” in the relevant group. It identifies all team members as the people who will have the latest version. Use it when referring to every member of a group.
最新
In 「最新バージョン」, 最新 means “latest” or most up to date. It specifies that the version is the newest one available in this context. Use it before a noun when identifying the most current version, information, or status.
バージョン
In 「最新バージョン」, バージョン means “version,” referring to a particular state of the shared file. Together with 最新, it means the latest version. Use it when distinguishing different released or updated forms of a file or document.
持つ
In 「最新バージョンを持つことになります」, 持つ means having or possessing the latest version. Here it describes everyone ending up with access to or possession of that version. Use it with an object marked by を when stating what someone has.
こと
In 「持つことになります」, こと turns the situation described by 持つ into a noun-like unit. With なります, the whole expression presents having the latest version as the resulting outcome. Use ことになります when explaining that a situation will result or be arranged in a certain way.
なります
In 「持つことになります」, なります expresses the resulting state: everyone will end up having the latest version. It is the polite form of なる and works here with こと to describe a consequence. Use the pattern action or situation + ことになります when stating what a situation will result in.
Grammar Points
〜すべきですか
クライアントに連絡すべきですか。
koo-RAH-ee-AHN-toh nee ren-RAH-koo soo-BEH-kee deh-SOO kahShould I contact the client?
Use 〜すべきですか to ask whether someone ought to do something. It is more formal and stronger than a simple question.
〜てください
更新したファイルを共有してください。
koh-SHEEN shee-TAH FAI-roo o kyoh-YOO shee-TEH koo-DAH-sighPlease share the updated file.
Attach ください to the て-form to make a polite request. The verb before ください must be in the て-form.
Japanese Vocabulary
アクションアイテム
noun
ah-koo-SHON eye-teh-MOO
action item
会議のアクションアイテム
クライアント
noun
koo-RAH-ee-AHN-toh
client
クライアントに連絡する
プロジェクトリーダー
noun
proh-JEHK-toh REE-dah
project lead
プロジェクトリーダーが担当します
何
pron
nah-NEE
what
次に何をすればいいですか
会議
noun
KYE-ghee
meeting
会議のアクションアイテム
開く
verb
hee-RAH-koo
to open
開いている
要約を開いている
確認する
verb
kah-koo-NEEN soo-ROO
to review; to check
確認できますか
アクションアイテムを確認できますか
次に
adv
tsoo-GHEE nee
next
次に何をすればいいですか
誰
pron
dah-REH
who
誰がクライアントに連絡すべきですか
担当する
verb
tahn-TOH soo-ROO
to handle; to be in charge of
担当します
プロジェクトリーダーが担当します
要約
noun
yoh-YAH-koo
summary
要約を開いている
連絡する
verb
ren-RAH-koo soo-ROO
to contact
連絡すべきですか
クライアントに連絡すべきですか
Quiz
Spelling
Tap the letters to spell the word.
to review; to check
Show Answer
確認できますかto contact
Show Answer
連絡すべきですかproject lead
Show Answer
プロジェクトリーダーclient