About This Lesson
Use Correcting Appointment Information to practice Japanese conversation, pronunciation, vocabulary, grammar, and quizzes.
Dialogue
A
この用紙に私の姓が正しく書かれていないことに気づきました。
KOH-noh YOH-shee nee wah-TAH-shee noh SAY gah tah-DAH-shee-koo kah-kah-reh-teh ee-NAH-ee KOH-toh nee kee-ZOO-kee-mah-shee-tah. I noticed my family name is spelled incorrectly on this form.
B
予約の前に書類を訂正できます。
yoh-YAH-koo noh MAH-eh nee SHOH-roo-ee oh teh-SAY dee-KEH-mahss. I can correct the paperwork before your appointment.
A
記録には、私が以前希望していた連絡方法も表示されています。
kee-ROH-koo nee wah, wah-TAH-shee gah ee-ZEN kee-BOH shee-TEH ee-TAH ren-RAH-koo hoh-HOH moh hyoh-JEE sah-reh-teh ee-MAHSS. The record also shows my old preferred contact method.
B
本人確認書類を見せていただければ、今、両方の情報を更新できます。
hohn-NEEN kah-koo-NEEN SHOH-roo-ee oh mee-SEH-teh ee-TAH-dah-keh-reh-bah, ee-MAH, RYOH-hoh noh joh-HOH oh koh-SHIN dee-KEH-mahss. I can update both details now if you show your identification.
A
こちらです。今後の訪問のために、情報を正確にしておきたいです。
koh-CHY-rah dess. KOHN-goh noh hoh-MOHN noh tah-MEH nee, joh-HOH oh SAY-kah-koo shee-teh oh-kee-TAH-ee dess. Here it is. I want the information to be accurate for future visits.
B
それで、正しい連絡方法でリマインダーと結果をお送りできます。
soh-REH deh, tah-DAH-shee-ee ren-RAH-koo hoh-HOH deh ree-MAH-een-dah toh keh-KAH oh oh-koo-REE dee-KEH-mahss. That will help us send reminders and results by the correct contact method.
A
訂正した用紙に、もう一度署名する必要がありますか。
teh-SAY shee-TAH YOH-shee nee, moh-OO ee-DOH SHOH-may soo-ROO nee-SHOO gah ah-ree-MAHSS kah? Do I need to sign the corrected form again?
B
変更した後で、下の欄に署名してください。
hen-KOH shee-TAH ah-TOH deh, SHI-tah noh RAHN nee SHOH-may shee-TEH koo-DAH-sigh. Please sign at the bottom after I make the changes.
A
予約の前にこれに気づけて、ほっとしました。
yoh-YAH-koo noh MAH-eh nee KOH-reh nee kee-ZOO-keh-teh, hoht-toh shee-MAH-shee-tah. I am relieved we caught this before the appointment.
B
署名していただければ、更新した記録は今後の訪問に備えて整います。
SHOH-may shee-TEH ee-TAH-dah-keh-reh-bah, koh-SHIN shee-TAH kee-ROH-koo wah KOHN-goh noh hoh-MOHN nee soh-NAH-eh-teh toh-toh-noh-ee-MAHSS. Once you sign, the updated record will be ready for future visits.Word by Word
この
「この」 means “this” and points to the form being discussed. It is used before a noun, here identifying the nearby 「用紙」. This is useful when referring to a specific item in front of you.
用紙
「用紙」 means a form or sheet of paper, specifically the document on which the family name is written. In this dialogue, it is the object being checked and corrected. It is commonly used for official forms and written applications.
に
Here 「に」 marks 「用紙」 as the place where the name is written. It gives the location or surface associated with the written information. This use is common with information being written, recorded, or displayed somewhere.
私
「私」 means “I” and, in 「私の姓」, identifies whose family name is being discussed. Combined with 「の」, it contributes the meaning “my.” This form is suitable for polite self-reference in a service interaction.
の
Here 「の」 links 「私」 to 「姓」 and shows possession or association: “my family name.” It connects a person or owner to the following noun. This same relationship is used in expressions such as a person’s name or appointment information.
姓
「姓」 means family name or surname. In this dialogue, it identifies the part of the person’s name that was written incorrectly. It is especially useful in forms and other official contexts where names are recorded.
が
Here 「が」 marks 「姓」 as the subject of the clause describing what was or was not written correctly. It highlights the family name as the information affected. This particle commonly marks the subject inside a longer statement.
正しく
「正しく」 means “correctly” and describes how the family name was written. It modifies the state expressed by 「書かれていない」. This adverbial form is useful when describing whether an action or record was done accurately.
書かれて
「書かれて」 expresses the state of being written on the form and connects that state to 「いない」. Together, 「書かれていない」 says that the name is not written correctly. This form is useful when focusing on information as it appears in a document.
いない
Here 「いない」 gives the negative meaning in 「書かれていない」: the name is not in the correct written state. It completes the description of the information on the form. This negative form is used when a person or thing is not in a stated condition.
こと
「こと」 turns the preceding clause 「書かれていない」 into the fact that the speaker noticed. The sentence therefore means noticing the fact that the name was not written correctly. This use is common before expressions such as 「気づきました」 when referring to an observed fact.
気づきました
「気づきました」 means “noticed” or “realized” in this polite statement about discovering the error. It presents the discovery as something the speaker became aware of. It is useful when reporting that you have found a problem in a document or record.
予約
「予約」 means an appointment or reservation. In 「予約の前」, it refers to the scheduled appointment that has not happened yet. This word is commonly used with arrangements for visits, services, or medical appointments.
前
Here 「前」 means “before” in relation to the appointment. The phrase 「予約の前」 places the correction earlier than the scheduled visit. This noun is commonly used with 「の」 to express a time before an event.
書類
「書類」 means documents or paperwork. In this dialogue, it is the paperwork that staff can correct before the appointment. It is commonly used for official documents submitted to an office or service desk.
を
Here 「を」 marks 「書類」 as the object of the correction action. It shows what the staff can correct. This particle commonly follows the document, item, or information directly affected by an action.
訂正
「訂正」 means correction and names the action of fixing the paperwork. In this dialogue, it is the action staff say they can perform on the documents. It is particularly useful for correcting errors in forms, records, or written information.
できます
「できます」 means “can” or “is able to” in 「訂正できます」. It tells the visitor that the staff have the ability to correct the paperwork. This polite form is useful when offering or confirming that a service can be performed.
記録
「記録」 means a record containing stored information about the visitor. In this dialogue, the record still shows the old preferred contact method. It is commonly used for information kept by an office, institution, or service provider.
は
Here 「は」 marks 「記録」 as the topic of the sentence. The sentence then explains what information the record shows. This particle is useful for setting a document, person, or subject as the main topic of a statement.
以前
「以前」 means “previously” or “formerly” and shows that the preference belonged to an earlier time. It modifies the preference in 「以前希望していた」. This word is useful when distinguishing an old setting or choice from the current one.
希望
「希望」 expresses a wish or preference. In 「希望していた」, it identifies the contact method the speaker had preferred before. It is commonly used when discussing a requested option or personal preference.
していた
Here 「していた」 presents 「希望」 as a preference held previously. It connects the earlier preference to the contact method shown in the record. This form is useful when describing a past state or choice that is relevant now.
連絡
「連絡」 means contact or communication. In 「連絡方法」, it identifies communication with the visitor. It is commonly used when discussing how an office and a person exchange messages or information.
方法
「方法」 means a method or way. In 「連絡方法」, it specifies the way contact is made. This word is useful when choosing or updating a particular procedure or channel for communication.
も
Here 「も」 means “also” and adds the preferred contact method to the other information being discussed. It shows that the record contains this additional outdated detail as well. This particle is useful when adding another item to an existing topic.
表示
「表示」 means display or showing information. In 「表示されています」, it identifies the action of showing the old contact method in the record. It is commonly used for information that appears on a screen, form, or official record.
されています
Here 「されています」 means that the information is currently shown or displayed in the record. It describes the visible state of the old contact method rather than an action the visitor is performing. This polite form is useful when explaining how information appears in a system or document.
本人
「本人」 means the person themself. In 「本人確認書類」, it specifies that the document is used to verify the visitor’s own identity. This term is useful at reception desks and other places where a person’s identity must be checked.
確認
「確認」 means verification or confirmation. In 「本人確認書類」, it contributes the idea of checking that the person is who they claim to be. It is commonly used for checking identity, details, or the accuracy of information.
見せて
「見せて」 means “show” and links the act of showing the identification to the courteous conditional expression 「いただければ」. In 「見せていただければ」, the staff politely ask the visitor to show the document. This form is useful when requesting that someone present an item.
いただければ
Here 「いただければ」 makes the request conditional and courteous: if the visitor would kindly do the requested action. In 「見せていただければ」, it softens the request to show the identification. This expression is useful in polite service interactions when asking for cooperation.
今
「今」 means “now” and indicates that the staff can update the details at the present time. It contrasts with the old information already stored in the record. This word is useful when emphasizing that an action can be done immediately.
両方
「両方」 means “both” and refers to the two details that need updating: the family name and the preferred contact method. It shows that neither detail is being left out. This word is useful when referring to two items together.
情報
「情報」 means information or details. In this dialogue, it refers to the visitor’s recorded personal and contact details. It is commonly used for information that is entered, checked, corrected, or updated.
更新
「更新」 means update or renewal and names the action of bringing the recorded details up to date. Here it applies to both pieces of information. It is commonly used for changing stored personal details or account information.
こちら
「こちら」 means “here” or “this one” in a polite way. In 「こちらです」, the speaker uses it while presenting the identification document. This form is useful when politely handing over or indicating an item.
です
Here 「です」 is the polite linking form in 「こちらです」, confirming what the indicated item is. It makes the short reply polite and complete. This form is commonly used when identifying or confirming a person or object.
今後
「今後」 means “from now on” or “in the future.” In 「今後の訪問」, it refers to visits that will take place later. This word is useful when discussing future use, arrangements, or records.
訪問
「訪問」 means a visit. In this dialogue, it refers to the visitor’s future visits to the service provider. It is commonly used in formal contexts for visiting an office, institution, or client.
ため
Here 「ため」 expresses purpose or intended benefit in 「今後の訪問のために」: for the sake of future visits. It explains why the speaker wants the information to be accurate. This pattern is useful when stating the purpose of an action.
正確
「正確」 means accurate or precise. In 「正確にしておきたい」, it describes the desired state of the information. It is useful when discussing records, names, dates, or other details that should contain no errors.
して
Here 「して」 connects making the information accurate with the desire expressed by 「おきたい」. In 「正確にしておきたい」, it contributes the action of putting the information into an accurate state. This form is useful when linking an action to a following purpose or result.
おきたい
「おきたい」 expresses wanting a result to be put in place and maintained for later use. In 「正確にしておきたい」, the speaker wants the information accurate in advance of future visits. This form is useful when preparing something ahead of a later event.
それで
「それで」 means “so” or “with that” and connects the corrected information to the practical result that follows. Here it introduces the ability to send reminders and results through the right contact method. This connector is useful when explaining a consequence of an earlier action or condition.
正しい
「正しい」 means correct or right. In 「正しい連絡方法」, it describes the contact method that matches the visitor’s updated preference. It is useful when distinguishing accurate information or an appropriate choice from an outdated one.
で
Here 「で」 indicates the means or method used for sending the reminders and results. In 「正しい連絡方法で」, it means using the correct contact method. This particle is commonly used to state the means by which an action is carried out.
リマインダー
「リマインダー」 means reminders, such as messages sent to help someone remember an appointment. In this dialogue, the office will send them through the updated contact method. It is useful in appointment and scheduling contexts.
と
Here 「と」 links 「リマインダー」 and 「結果」 as two things the office will send. It functions as “and” between the listed items. This particle is commonly used to join nouns in a list.
結果
「結果」 means results. In this dialogue, it refers to results that the office will send to the visitor. It is commonly used for the outcome of an examination, process, or service.
お送り
「お送り」 means “send” in the polite service expression 「お送りできます」. It describes the office sending reminders and results to the visitor. This form is useful when politely describing a service provider’s act of sending something.
もう一度
「もう一度」 means “again” or “one more time.” In this expression, 「もう」 adds repetition and 「一度」 specifies one time, so the visitor asks about signing the corrected form another time. This expression is useful when repeating an action.
した
Here 「した」 marks 「用紙」 as having been corrected in 「訂正した用紙」. It identifies the form after the changes have been made. This form is useful when describing a document or item that has already undergone an action.
必要
「必要」 means necessity or need. In 「必要がありますか」, it expresses the question of whether another signature is required. This word is useful when checking whether an action or procedure must be completed.
あります
Here 「あります」 means that something exists or is required, as part of 「必要がありますか」. It helps form the polite question about whether there is a need to sign again. This form is used for the existence of a thing, condition, or requirement.
か
「か」 marks the sentence as a question. At the end of 「必要がありますか」, it turns the statement about a need into a polite request for confirmation. This particle is commonly placed at the end of a polite question.
変更
「変更」 means a change or alteration. In this dialogue, it refers to the corrections staff will make to the form and record. It is commonly used for changing information, settings, or arrangements.
後
Here 「後」 means “after” in 「変更した後で」. It places the requested signing after the staff have made the changes. This word is commonly used to order two actions in time.
下
「下」 means the lower part or bottom. In 「下の欄」, it identifies the lower section of the form. This word is useful when directing someone to a particular position on a document.
欄
「欄」 means a field, box, or section on a form. In 「下の欄」, it refers to the lower field where the visitor should sign. It is commonly used for designated spaces on paperwork.
ください
「ください」 makes 「署名してください」 a polite request to sign. It tells the visitor what action to perform after the changes are made. This form is commonly used after an action word when giving a courteous instruction.
これ
「これ」 means “this” and refers to the problem that the speakers discovered and corrected. In 「これに気づけて」, it is the issue the visitor is relieved to have noticed. This form is useful when pointing to a nearby matter or situation.
気づけて
「気づけて」 expresses being able to notice or realize something. In 「これに気づけて」, the speaker says they were able to notice the problem before the appointment. This form is useful when emphasizing that noticing or recognizing something was possible.
ほっとしました
「ほっとしました」 means “felt relieved.” In this expression, 「ほっと」 conveys the feeling of relief, and 「しました」 presents that feeling politely as something the speaker experienced. It is useful after a problem has been found and handled before causing trouble.
備えて
「備えて」 means preparing for or making arrangements for something ahead. In 「今後の訪問に備えて」, it connects the updated record with preparation for future visits. This form is useful when describing an action taken in advance for a later event.
整います
「整います」 means that something becomes ready or is put in order. Here it describes the updated record being ready for future visits once the visitor signs. This polite form is useful when confirming that documents, arrangements, or preparations are complete.
Grammar Points
〜れていない
姓が正しく書かれていない。
SAY gah tah-DAH-shee-koo kah-kah-reh-teh ee-NAH-ee.The family name is not written correctly.
This passive form describes a state: something has not been written correctly.
〜ておく
今後に備えて、リマインダーを更新しておきます。
KOHN-goh nee soh-NAH-eh-teh, ree-MAH-een-dah oh koh-SHIN shee-teh oh-kee-MAHSS.I will update the reminder in preparation for the future.
〜ておく means doing something in advance for a future need.
Japanese Vocabulary
以前
adv
ee-ZEN
previously; formerly
希望していた
verb
kee-BOH shee-TEH ee-TAH
preferred; had hoped for
気づきました
verb
kee-ZOO-kee-mah-shee-tah
noticed; realized
記録
noun
kee-ROH-koo
record
書かれていない
verb
kah-kah-reh-teh ee-NAH-ee
is not written
書類
noun
SHOH-roo-ee
paperwork; documents
姓
noun
SAY
family name; surname
正しく
adv
tah-DAH-shee-koo
correctly
訂正できます
verb
teh-SAY dee-KEH-mahss
can correct
予約
noun
yoh-YAH-koo
appointment; reservation
用紙
noun
YOH-shee
form
連絡方法
noun
ren-RAH-koo hoh-HOH
contact method
Quiz
Spelling
Tap the letters to spell the word.
can correct
Show Answer
訂正できますis not written
Show Answer
書かれていないnoticed; realized
Show Answer
気づきましたcontact method