Short Team Update Meeting | Learn Japanese in English

About This Lesson

Use Short Team Update Meeting to practice Japanese conversation, pronunciation, vocabulary, grammar, and quizzes.

Dialogue

この進捗会議は短くして、議題に沿って進めましょう。

koh-noh sheen-CHOH-koo KAI-gee wa mee-jee-KAH-koo SHEE-teh, gee-DAI nee SOHT-teh soo-soo-meh-MAH-shoh. Let's keep this update meeting short and work through the agenda.

まず、デザイン作業の進捗から始められます。

MAH-zoo, DEH-zine sah-GYOH noh sheen-CHOH-koo kah-RAH hah-jee-meh-rah-reh-mahs. I can start with progress on the design task.

その後、予定に影響する可能性のある障害があれば、教えてください。

soh-noh AH-toh, yoh-TEI nee ay-KYOH-koo soo-roo kah-noh-SEI noh AH-roo shoh-GAI gah ah-REH-bah, oh-SHEH-teh koo-DAH-sai. After that, please mention any blockers that could affect the timeline.

主な障害は、法務チームの承認を待っていることです。

oh-MOH-nah shoh-GAI wa HOH-moo CHEE-moo noh shoh-NIN oh MAHT-teh ee-ROO koh-toh dehs. The main blocker is waiting for approval from the legal team.

この会議の後、誰が法務チームに確認すべきですか。

koh-noh KAI-gee noh AH-toh, dah-reh gah HOH-moo CHEE-moo nee KAH-koo-nin soo-BEH-kee dehs-kah. Who should follow up with them after this call?

私が対応できますが、まず最新版の文書が必要です。

wah-TAH-shee gah tie-OH deh-kee-mahs gah, MAH-zoo SAI-sheen-bahn noh BOON-shoh gah hee-TSU-yoh dehs. I can do it, but I need the latest document version first.

今日、誰かにそれを送ってもらうよう頼みます。

KYOO, dah-reh-kah nee soh-REH oh oh-KUHT-teh moh-RAH-oo yoo tah-NOH-mee-mahs. I'll ask someone to send it today.

そうすれば、予定していた締め切りまでにまだ終えられるはずです。

soh-oo soo-REH-bah, yoh-TEI shee-TEH ee-TAH SHEE-meh-KEE-ree mah-deh nee MAH-dah oh-EH-rah-reh-roo hah-zoo dehs. Then we should still be able to finish by the planned deadline.

会議の後、決定事項の書面による要約を送ります。

KAI-gee noh AH-toh, keht-TEI-jee-KOH noh SHOH-mehn nee YOH-roo yoh-YAH-koo oh oh-KOO-ree-mahs. After the meeting, I'll send a written summary of the decisions.

それで、全員が次のステップを明確に把握しやすくなります。

soh-REH-deh, zehn-IN gah TSOO-gee noh soo-TEHP-poo oh may-KAH-koo nee hah-AH-koo shee-YAH-soo-koo nah-ree-mahs. That will help everyone stay clear on the next steps.

Word by Word

この “この” points to the specific update meeting being discussed: “この進捗会議” means “this progress meeting.” It is placed directly before a noun and is useful when referring to something shared by the speakers. In a team meeting, use it before the meeting, task, or document you are currently discussing.

進捗 “進捗” means progress, here referring to how the work is moving forward. In “この進捗会議,” it specifies that the meeting is about progress. It is commonly used with work, projects, or tasks when giving an update.

会議 “会議” means meeting, specifically the work meeting in this dialogue. It is the noun modified by “進捗” in “進捗会議.” Use it when discussing a formal or organized meeting with colleagues.

は “は” marks “この進捗会議” as the topic: as for this progress meeting, it should be kept short. It comes after the topic and frames the rest of the sentence as information about it. In workplace conversation, use it to introduce the meeting, task, or issue being discussed.

短く “短く” means briefly or in a short way here, as in keeping the meeting short. It describes how the meeting should be handled in “短くして.” This form is useful when describing an action that makes something shorter or more concise.

して “して” connects the idea of making or keeping something in a certain state to the next action; in “短くして,” the meeting is kept short before proceeding through the agenda. It is the connecting form of “する” used after “短く.” In a meeting, this lets a speaker link a requested condition with the next step.

議題 “議題” means the agenda or topics to be covered in the meeting. In “議題に沿って,” it is the reference that the discussion should follow. Use it when organizing a meeting or explaining which topics will be addressed.

に “に” marks the agenda as the reference in “議題に沿って,” meaning that the meeting proceeds according to the agenda. Here it works together with “沿って,” rather than simply meaning a destination. A useful pattern is “Xに沿って進める” for proceeding according to X.

沿って “沿って” means following or in accordance with something, here following the agenda. In “議題に沿って,” it shows that the meeting should stay aligned with the listed topics. Use it with a standard, plan, policy, or agenda that an activity follows.

進めましょう “進めましょう” means “let’s proceed” or “let’s move forward,” and it proposes continuing the meeting according to the agenda. The polite “ましょう” ending makes it a cooperative suggestion. Use it when suggesting the next action to colleagues or a group.

まず “まず” means first and introduces the first item in a sequence. Here it signals that the speaker will begin with progress on the design task. Use it to organize explanations, reports, or instructions by stating what comes first.

デザイン “デザイン” means design, referring to the design-related work in this meeting. It modifies “作業” in “デザイン作業.” Use it before a work-related noun when identifying the type of design activity or deliverable.

作業 “作業” means work or a task, here the design task whose progress will be reported. In “デザイン作業,” it identifies an organized piece of work rather than general activity. It is useful for referring to assigned work in a project or workplace.

の “の” links “デザイン作業” to “進捗,” showing that the progress belongs to or concerns the design task. It creates the relationship in “デザイン作業の進捗.” Use it to connect a task, project, or department with the progress or status being discussed.

から “から” marks the starting point in “デザイン作業の進捗から,” meaning the speaker can start with that progress report. Here it means “from,” not a physical source. A useful pattern is “Xから始める” when beginning with X.

始められます “始められます” means “can start” in this dialogue, expressing that the speaker is able to begin with the design-task progress. The form presents starting as an available or possible action. Use it with a starting point, as in “Xから始められます,” when offering to begin with X.

その “その” means “that” and refers to the first discussion item just mentioned. In “その後,” it points to the time after that item or action. Use it before a noun when referring back to something already established in the conversation.

後 “後” means after or later, and “その後” means after that. It places the request about blockers after the initial progress update. Use it in time expressions to show what follows an earlier event or activity.

予定 “予定” means the planned schedule or timing here, as in “予定に影響する,” which means affecting the schedule. It identifies the planned timeline that a blocker might change. Use it when discussing plans, schedules, or arrangements that may be affected.

影響する “影響する” means affect or have an effect on something, here affecting the schedule. In the dialogue, the affected item is marked by “に” in “予定に影響する.” Use the pattern “Xに影響する” when explaining what an issue may affect.

可能性 “可能性” means possibility, here the possibility that a blocker could affect the timeline. In “可能性のある障害,” it describes a potential quality of the blocker. Use it when discussing something that may happen or may have a particular effect.

ある “ある” expresses existence or presence, and in “可能性のある障害” it helps describe a blocker that has the possibility of affecting the timeline. The form appears before “障害” as part of that description. Use it when stating that an issue, possibility, or condition exists.

障害 “障害” means a blocker or obstacle that prevents or delays progress. In this meeting, it refers to issues that could affect the timeline. Use it when reporting something that is blocking work or needs to be resolved before progress can continue.

が “が” marks “障害” as the subject of “あれば,” giving the meaning “if there are any blockers.” It identifies what exists or may be present in the conditional phrase. In a status update, use it to mark the issue being introduced or reported.

あれば “あれば” means “if there is” or “if there are,” referring here to any blockers. It creates a condition before the request “教えてください.” Use it when asking someone to report something if it exists or applies.

教えて “教えて” means tell me or let me know here, asking the colleague to provide information about any blockers. It connects directly to “ください” to form a polite request. In a work conversation, use “教えてください” when requesting information or an update.

ください “ください” makes the preceding request polite; in “教えてください,” it means please tell me or please let me know. It follows the connecting form “教えて.” Use it after a requested action when speaking politely to a colleague or another person.

主な “主な” means main or primary and describes the most important blocker in “主な障害.” It is placed directly before the noun it modifies. Use it when identifying the principal issue, reason, or item among several possibilities.

法務 “法務” refers to legal affairs or the legal function of an organization. In “法務チーム,” it identifies the team responsible for legal matters. Use it before an organizational noun when referring to legal work or the legal department.

チーム “チーム” means team, here the legal team that must provide approval. It combines with “法務” in “法務チーム” to identify the group. Use it when assigning responsibility or follow-up to a group of coworkers.

承認 “承認” means approval, here the approval needed from the legal team. It is the object of “待っている” in “承認を待っている.” Use it when a person or department must formally approve a document, plan, or action.

を “を” marks “承認” as the object of waiting in “承認を待っている.” It shows what the speaker is waiting for. Use it after the thing being waited for when using this expression in a work or administrative context.

待って “待って” means waiting and connects with “いる” to describe the continuing state of waiting for approval. In “承認を待っている,” it shows that the approval has not yet arrived. Use it with “いる” when emphasizing that the waiting is still ongoing.

いる “いる” in “待っている” indicates that the waiting state continues. Together with “待って,” it explains why approval remains a current blocker. Use this form when describing an action or situation that is still continuing.

こと “こと” turns the preceding situation “承認を待っている” into a thing or fact that can be identified as the blocker. In “主な障害は、承認を待っていることです,” the fact of waiting is being stated as the issue. Use it when treating an action or situation as a topic or reason.

です “です” is the polite copula that presents the preceding phrase as the identified fact: the main blocker is waiting for approval. It gives the statement a polite, professional tone. Use it to make a noun or nominalized phrase into a polite statement.

誰 “誰” means who and asks which person will take responsibility for the follow-up. In this question, it is the person who should contact the legal team. Use it when asking which individual is responsible for an action.

確認 “確認” means checking or following up, here contacting the legal team to check on the approval. The dialogue uses it in “法務チームに確認,” with the team marked as the party to contact. Use this pattern when checking information, status, or an outstanding request with someone.

すべき “すべき” means should or ought to, expressing the expected responsibility in “確認すべきですか.” It asks which person is expected to follow up. Use it after an action when discussing duties, recommended steps, or responsibility in a professional setting.

か “か” marks the sentence as a question in “誰が確認すべきですか.” It turns the statement about who should follow up into a polite question. Use it at the end of a polite question when asking for information or a decision.

私 “私” means I or me, and here identifies the speaker as the person who can handle the follow-up. In “私が対応できます,” it is marked as the subject of the ability statement. Use it when clearly stating your own responsibility or willingness in a work conversation.

対応 “対応” means handle or respond to an issue, here handling the follow-up with the legal team. It is used with “できます” in “対応できます” to offer to take care of the matter. Use it for tasks, requests, problems, or situations that need action.

できます “できます” means can or be able to, and here expresses that the speaker can handle the follow-up. It follows “対応” to form “対応できます.” Use it when offering or confirming that you are able to perform a task.

最新版 “最新版” means the latest version, here the newest version of the document needed before the follow-up. It identifies the version by its recency. Use it before a document or other versioned item when the newest copy is required.

文書 “文書” means document, referring to the file or written material whose latest version is needed. It combines with “最新版” in “最新版の文書.” Use it in formal or workplace contexts when referring to written documents.

必要 “必要” means necessary or needed, here stating that the latest document is required first. In “最新版の文書が必要です,” the needed item is marked by “が.” Use the pattern “Xが必要です” when explaining that X is required.

今日 “今日” means today and sets the time for sending the document. In this dialogue, the request to send it is intended to happen within the current day. Use it when setting or confirming a same-day deadline or action.

誰か “誰か” means someone, referring to an unspecified person who can send the document. The “か” makes the person indefinite rather than asking who they are. Use it when the exact person is not yet specified or does not matter.

それ “それ” means it or that and refers back to the latest document version. In “それを送って,” it is the item being sent. Use it to refer to a previously mentioned object without repeating its name.

送って “送って” means send and connects the sending action to “もらう” in “送ってもらう.” Here it refers to having someone send the latest document. Use it in this connecting form when combining sending with receiving help from another person.

もらう “もらう” in “送ってもらう” expresses getting or receiving the benefit of someone else sending something. The speaker asks someone to send the document and benefits from that action. Use the pattern “誰かにそれを送ってもらう” when arranging for another person to send something to you or your group.

よう “よう” in “送ってもらうよう頼みます” introduces the intended action in the request: asking someone in such a way that they will send the document. It connects the requested action with “頼みます.” Use “〜よう頼む” when asking someone to carry out a particular action.

頼みます “頼みます” means ask or request, here asking someone to send the document today. The requested action is expressed before it in “送ってもらうよう.” Use it when making a polite request or arranging for someone to help with a task.

そう “そう” means that way or so, referring to the plan of getting the document sent and then following up. In “そうすれば,” it introduces the result of carrying out that plan. Use it when referring back to an immediately preceding plan or action.

すれば “すれば” means if one does or if that is done, and in “そうすれば” it creates the condition that leads to finishing by the deadline. It is the conditional form of “する” used with “そう.” Use “そうすれば” to explain a likely result after a proposed action.

いた “いた” appears in the exact form “予定していた,” describing the deadline that had been planned beforehand. It places that planning in an earlier state relative to the current discussion. Use “していた” when referring to something that was already planned or ongoing before another point in time.

締め切り “締め切り” means deadline, the latest time by which the work should be finished. In “締め切りまでに,” it marks the endpoint for completion. Use it when discussing due dates for tasks, documents, or projects.

まで “まで” marks the endpoint in “締め切りまでに,” meaning by the deadline. With a time expression, it identifies how far the action must be completed. Use it with a deadline or other time limit when stating the required completion point.

まだ “まだ” means still here, indicating that finishing by the planned deadline remains possible. It contrasts the existing blocker with the continued possibility of completion. Use it when something remains possible, continues, or has not happened yet.

終えられる “終えられる” means can finish or can complete, referring to completing the work by the planned deadline. The form expresses that completion remains possible under the proposed plan. Use it with a time limit, as in “締め切りまでに終えられる,” when discussing whether work can be completed in time.

はず “はず” expresses an expectation or reasonable belief, here that the team should still be able to finish by the deadline. In “終えられるはず,” it is based on the plan just discussed rather than a certainty. Use it after an expected situation when giving a forecast or conclusion.

決定事項 “決定事項” means decisions or items that were decided in the meeting. It identifies the content to be summarized after the discussion. Use it when recording or communicating outcomes that a group has agreed on.

書面 “書面” means written form or a written document, and in “書面による要約” it specifies that the summary will be provided in writing. It contrasts the written summary with information given only orally. Use it when emphasizing that something is documented.

よる “よる” appears in “書面による,” where it links the written document or written form to the summary and gives the meaning “by” or “in.” The important expression here is “書面による要約,” a summary made in written form. More generally, “XによるY” can show that Y is by or based on X.

要約 “要約” means summary, here a concise record of the decisions made in the meeting. It is modified by “書面による” to specify a written summary. Use it when condensing the main points or decisions from a meeting, report, or discussion.

送ります “送ります” means will send or send politely, and here the speaker promises to send the written summary after the meeting. The object being sent is “要約.” Use it when stating that you will send a document, message, or other material.

で “で” is the final part of “それで,” which means that way or as a result in this dialogue. It connects the written summary with the positive result for everyone. Use “それで、” to introduce a consequence or result of the preceding action.

全員 “全員” means everyone, referring to all participants who need to understand the next steps. It is the group that benefits from the written summary. Use it when referring to every member of a team or group.

次 “次” means next and identifies what comes after the current meeting or completed actions. In “次のステップ,” it modifies “ステップ” to mean the following steps. Use it before a noun when organizing future actions or sequence.

ステップ “ステップ” means step, here one of the actions that should follow the meeting. It combines with “次の” in “次のステップ.” Use it when describing ordered actions in a project, plan, or process.

明確に “明確に” means clearly, describing how everyone can understand the next steps. It modifies “把握” in “明確に把握しやすくなります.” Use it when emphasizing that information, responsibilities, or plans are understood without ambiguity.

把握 “把握” means grasp or understand, especially by having a clear hold on information or a situation. In “明確に把握しやすく,” it refers to understanding the next steps clearly. Use it for understanding project status, responsibilities, plans, or other organized information.

しやすく “しやすく” means easier to do, and here it makes “把握” easier: everyone can understand the next steps more easily. It is the connecting form used before “なります” in “把握しやすくなります.” Use it after an action to describe an improvement in how easy that action is.

なります “なります” means becomes or comes to be, and in “把握しやすくなります” it shows a change toward greater ease of understanding. The written summary causes the next steps to become easier for everyone to grasp. Use it after a description when explaining that a situation changes into that state.

Grammar Points

～てもらう

誰かに最新版の文書を送ってもらう必要があります。

dah-reh-kah nee SAI-sheen-bahn noh BOON-shoh oh oh-KUHT-teh moh-RAH-oo hee-TSU-yoh gah ah-ree-mahs.

We need to have someone send the latest version of the document.

～てもらう means arranging for someone to do something for you. The person doing the action takes に.

～べきです

主な障害を確認すべきです。

oh-MOH-nah shoh-GAI oh KAH-koo-nin soo-BEH-kee dehs.

We should check the main obstacles.

～べきです expresses advice or what is considered the right thing to do. It follows the plain form of a verb.

Japanese Vocabulary

その後 adv

soh-noh AH-toh after that

その後、予定に影響する可能性のある障害があれば

デザイン作業 noun

DEH-zine sah-GYOH design task

デザイン作業の進捗

まず adv

MAH-zoo first

まず、デザイン作業の進捗から始められます

影響する verb

ay-KYOH-koo soo-roo affect

予定に影響する可能性

可能性 noun

kah-noh-SEI possibility

影響する可能性のある障害

議題 noun

gee-DAI agenda

議題に沿って進めましょう

障害 noun

shoh-GAI blocker; obstacle

可能性のある障害

進めましょう verb

soo-soo-meh-MAH-shoh let's proceed

議題に沿って進めましょう

進捗 noun

sheen-CHOH-koo progress

デザイン作業の進捗

進捗会議 noun

sheen-CHOH-koo KAI-gee progress meeting

この進捗会議は短くして

短くして adj

mee-jee-KAH-koo SHEE-teh keep short

この進捗会議は短くして

予定 noun

yoh-TEI schedule

予定に影響する可能性

Quiz

Spelling

Tap the letters to spell the word.

design task

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デザイン作業

progress meeting

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進捗会議

keep short

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短くして

let's proceed

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進めましょう