Clarifying Move-Out Notice and Documentation | Learn Japanese in English

Sentence explanations

1. 引っ越すかもしれませんが、退去通知を正しく手続きしたいです。

   I may move out, but I want to handle notice correctly.

   引っ越す

   move out

   かもしれません

   may; might

   退去通知

   move-out notice

   正しく

   correctly

   手続き

   procedure; processing

   したいです

   want to do

   More detail

   引っ越す means “to move” from one residence to another. In this sentence, the fixed translation makes the intended sense “move out.” It is the plain, non-past form of 引っ越す; this form can also appear before expressions such as かもしれません. かもしれません expresses possibility: “may” or “might.” The form before it is normally a plain form, so 引っ越すかもしれません means “may move out.” This is the polite form used here; it does not assert that the move will happen. 退去通知 is a compound noun meaning “move-out notice.” 退去 means leaving a residence, and 通知 means a notice or notification. This compound identifies the notice as the thing being dealt with; it does not itself state a numeric notice period. 正しく means “correctly” or “properly.” It is the adverbial form of the adjective 正しい (“correct”). The -く form lets an adjective describe how an action is performed, as in 正しく行う, “carry out [something] correctly.” 手続き means a formal procedure or processing. It is a noun here, and Japanese commonly combines it with する to express carrying out a procedure: 手続きをする means “carry out a procedure.” In the supplied wording, 手続きしたいです presents the speaker’s wish to process or handle the notice properly; retain the observed form exactly rather than replacing it with a different wording. したいです means “want to do.” し is the stem of する, たい expresses the speaker’s desire, and です makes the expression polite. Here it combines with the preceding expression, so the speaker wants to handle the notice properly. In this use, -たい describes the speaker’s own wish, not another person’s wish. The ending が connects the two parts with a contrast like “but.” First, 引っ越すかもしれませんが says “I may move out, but …” Then, 退去通知を正しく手続きしたいです says that the speaker wants to handle the move-out notice correctly. Together, the utterance means: “I may move out, but I want to handle notice correctly.”

2. 賃貸借契約書に通知の要件が書かれていますが、要点をまとめて説明できます。

   The lease explains notice requirements, but I can summarize them.

   賃貸借契約書

   lease agreement

   通知

   notice

   要件

   requirements

   書かれています

   is written

   要点

   key points

   まとめて

   in summary

   説明できます

   can explain

   More detail

   賃貸借契約書 means “lease agreement.” It is a compound noun: 賃貸借 refers to leasing/renting, 契約 to a contract, and 書 to a document. As a reusable pattern, X契約書 means “the contract document for X,” such as 雇用契約書 (“employment contract”). 通知 means “notice” or “notification.” Here it refers to the notice relevant to ending the lease, as supported by the surrounding context. The same noun can be used more generally: 通知を受け取る means “receive a notice.” 要件 means “requirements”: conditions that must be met for a procedure or action. It is more specific than a general word for information, because it focuses on what is required. 通知の要件 uses の to connect 通知 (“notice”) with 要件 (“requirements”), producing “notice requirements.” 書かれています means “is written.” The base verb is 書く (“write”). 書かれて is its passive form in the て-form, and います adds the continuing state, so the phrase describes information that is currently written or stated in a document. Example: 入口に名前が書かれています。 — “A name is written at the entrance.” In 賃貸借契約書に通知の要件が書かれています, に marks the document in which the information is written, while が marks the information that is written. Thus, the clause says that the notice requirements are written in the lease agreement. が also links this clause to the following contrast marked by が (“but”). 要点 means “key points” or “main points.” It refers to the especially important parts of an explanation, not every detail. Example: 要点を三つにまとめます。 — “I will organize the key points into three.” まとめて comes from the verb まとめる, “to put together” or “summarize,” in its て-form. Here it modifies 説明できます, giving the idea “by summarizing” or “in a consolidated way.” The useful pattern is 要点をまとめて説明する, “explain something by summarizing its key points.” 説明できます means “can explain.” The base verb is 説明する, “explain”; できます expresses ability or possibility with this noun-plus-する verb. In this sentence, the omitted subject is understood as the speaker, matching the fixed translation: “I can summarize them.” The object of the explanation is also understood from the preceding 通知の要件, rather than being repeated. The full structure is 賃貸借契約書に [通知の要件が書かれています] が、[要点をまとめて説明できます]: “The notice requirements are written in the lease agreement, but I can summarize the key points and explain them.” The first clause supplies the available written information; the second says that the speaker can present its main points in an organized explanation.

3. お願いします。法律用語は解釈が難しいことがあるからです。

   Please do, because legal wording can be difficult to interpret.

   お願いします

   Please do.

   法律用語

   legal terminology

   解釈

   interpretation

   難しい

   difficult

   ことがある

   can sometimes be the case

   からです

   because it is

   More detail

   お願いします is a polite, reusable request expression. In this sentence it means “Please do” in response to the requested explanation or summary. Example: もう一度お願いします。 — “Please do it once more.” 法律用語 is a compound noun meaning “legal terminology” or “legal wording”: 法律 means law/legal matters, and 用語 means terminology. The は after it marks this noun as the topic of the following statement. Example: 法律用語を調べます。 — “I will look up the legal terminology.” 解釈 is the noun “interpretation.” The related verb is 解釈する, “to interpret.” In the sentence, 解釈が難しい presents interpretation as what is difficult, with が marking the subject of 難しい. Example: この条文を解釈する。 — “I interpret this provision.” 難しい is an i-adjective meaning “difficult” here. Its attributive form is also 難しい, so it can directly modify こと in 難しいこと. Useful forms include 難しくない (“not difficult”) and 難しかった (“was difficult”). Example: この説明は難しいです。 — “This explanation is difficult.” ことがある literally presents a situation as occurring on some occasions. After a clause such as 法律用語は解釈が難しい, it gives the reusable pattern 〜ことがある, meaning “there are cases when …” or “can sometimes ….” Here it expresses a general possibility, not a claim that every instance is difficult. Example: 契約書は長くて、読むのが難しいことがあります。 — “Contracts are long, and sometimes they are difficult to read.” からです is a polite reason-ending pattern: 〜からです means “because …” or “that is because ….” It presents the preceding statement as the reason for the earlier request. The です makes the ending polite. Putting the parts together: お願いします。 is the request, and 法律用語は解釈が難しいことがあるからです。 gives its reason: legal terminology can sometimes be difficult to interpret. The whole utterance therefore means, “Please do, because legal wording can be difficult to interpret.”

4. 書面での通知が必要で、物件はきれいな状態で返却しなければなりません。

   You need written notice, and the property must be returned clean.

   書面での

   in written form

   通知

   notice

   必要

   necessary

   物件

   property

   きれいな

   clean

   状態

   condition

   返却しなければなりません

   must return

   More detail

   書面での modifies the following noun and means “in written form” or “written.” 書面 refers to a written document, and での links that form or means to a noun: 書面での通知 means “written notice.” 通知 means “notice” or “notification.” It is a noun and also appears in compounds such as 通知書 (“notice document”). Here it is the thing described as necessary. 必要 means “necessary” or “needed.” With が, it forms the reusable pattern Xが必要 (“X is necessary”): 予約が必要です。 — “A reservation is necessary.” 物件 means “property” or “premises,” especially property being rented, sold, or otherwise dealt with. Here は marks it as the topic of the second clause. The fixed translation identifies this property as the thing that must be returned. きれいな means “clean” here. The base form is きれい; this word uses な before a noun, as in きれいな状態 (“a clean condition”). In other contexts, きれい can also mean “pretty” or “neat,” but the fixed translation supports the cleanliness meaning here. 状態 means “condition” or “state.” In きれいな状態で, で expresses the condition in which the return takes place: “in a clean condition.” This で is different from the で in 書面での, which marks the form or means associated with 通知. 返却しなければなりません is the polite obligation pattern V-なければなりません, meaning “must V.” The lexical verb is 返却する, “to return,” and its negative conditional form is 返却しなければ; なりません completes the obligation expression. Example: 鍵を返却しなければなりません。 — “The key must be returned.” The actor is not stated explicitly in this sentence, while the fixed translation makes clear that the property is the thing returned. Together, 書面での通知が必要で says that written notice is necessary. Here the で after 必要 is the continuative form of the copular expression 必要だ, linking this clause to the next one; it is not the same grammatical で as in 書面での. 物件はきれいな状態で makes the property the topic and specifies a clean condition, and 返却しなければなりません expresses the obligation. The whole utterance means: “You need written notice, and the property must be returned clean.”

5. 通常損耗をめぐる争いも避けたいです。

   I also want to avoid disputes over normal wear.

   通常損耗

   normal wear

   をめぐる

   concerning; over

   争い

   dispute

   も

   also

   避けたいです

   want to avoid

   More detail

   通常損耗 means “normal wear” here: ordinary deterioration that occurs through normal use. It is a noun phrase, useful in contexts such as property condition or responsibility. Example: 通常損耗は借主の責任ではありません。— “Normal wear is not the tenant’s responsibility.” This example introduces a general statement, not a claim made by the supplied sentence. をめぐる follows a noun and marks something as the topic or object of disagreement, discussion, or concern: “concerning” or “over.” It is written をめぐる in this sentence; the longer form をめぐって is also used when describing an action carried out around that issue. Here, 通常損耗をめぐる modifies 争い, forming “disputes over normal wear.” 争い is a noun meaning “dispute” or “conflict.” It is related to the verb 争う, “to dispute” or “to fight,” but 争い is the noun form used for the dispute itself. Example: 契約をめぐる争いが続いています。— “A dispute over the contract is continuing.” も adds this item to something already understood: “also” or “too.” It attaches directly after 争い here, so the disputes over normal wear are an additional thing the speaker wants to avoid. Its additive meaning is separate from the meaning of the preceding noun phrase. 避けたいです expresses a polite desire to avoid something. The useful form chain is 避ける “avoid” → 避けたい “want to avoid” → 避けたいです, the polite version. The たい form attaches to the verb stem 避け- and expresses the subject’s desire; です adds politeness. Example: 混雑を避けたいです。— “I want to avoid crowds.” Together, 通常損耗をめぐる identifies what kind of disputes are meant, 争いも marks those disputes as an additional thing, and 避けたいです says that the speaker wants to avoid them. The complete meaning is “I also want to avoid disputes over normal wear.”

6. 状態を記録するために、立ち会い検査の日程を決められます。

   We can schedule an inspection to document the condition.

   状態

   condition; state

   記録する

   to record; to document

   ために

   in order to

   立ち会い検査

   witnessed inspection

   日程

   schedule; date and timetable

   決められます

   can decide; can set

   More detail

   状態 means “condition” or “state” here: the condition being documented. It is a noun, and 状態を marks it as the object of 記録する with を. A reusable example is 部屋の状態を確認する。 — “I check the condition of the room.” 記録する means “to record” or “to document.” The base form is 記録する; it is a する verb, so its polite nonpast form is 記録します. In this sentence, 状態を記録する means “document the condition.” Example: 結果を記録します。 — “I will record the results.” ために forms a purpose expression after the plain form of a verb: Vために means “in order to V.” Thus 状態を記録するために means “in order to document the condition.” It explains the purpose of the scheduling described later. Example: 確認するために写真を撮ります。 — “I take photos in order to check.” 立ち会い検査 is a compound noun meaning an inspection carried out with someone present or witnessing it. 立ち会い relates to being present for an event, while 検査 means inspection or examination. Here it identifies the type of inspection; it does not by itself specify who will attend. Example: 立ち会い検査を実施します。 — “We will conduct a witnessed inspection.” 日程 means the schedule or planned dates and timetable for an event. In 立ち会い検査の日程, の links the inspection to its schedule: “the schedule for the witnessed inspection.” 日程 is more than a single isolated date when the planned timing or timetable is relevant. Example: 訪問の日程を確認します。 — “I will check the visit schedule.” 決められます is the polite nonpast potential form of 決める (“to decide” or “to set”): 決める → 決められる → 決められます. Here it means “can set” the schedule. The potential form presents the action as possible; it is not the ordinary polite form 決めます, “will decide/set.” Example: 日程を決められます。 — “We can set the schedule.” Putting the parts together, 状態を記録するために gives the purpose “in order to document the condition,” 立ち会い検査の日程 gives “the schedule for a witnessed inspection,” and 決められます says that it can be set. The whole utterance means: “We can schedule an inspection to document the condition.”

7. それなら、手続きのストレスが減りそうです。

   That would make the process less stressful.

   それなら

   If so; in that case

   手続き

   process; procedure

   ストレス

   stress

   減りそうです

   looks likely to decrease

   More detail

   それなら means “if that is so” or “in that case.” それ is a demonstrative referring to the situation just established, and なら sets that situation as the condition for what follows. Pattern: Xなら、Y = “if X is the case, Y.” 手続き is a noun meaning a process or procedure. It can refer to an organized series of steps, such as administrative work. The phrase 手続きのストレス uses の to link the noun 手続き to the noun ストレス: the stress associated with the process. ストレス is a noun meaning stress. It is a loanword used for mental or physical strain. In this sentence, it is the thing that decreases; が marks it as the grammatical subject of 減る. 減りそうです is built from 減る, “to decrease,” plus そうです, which expresses an appearance or prediction based on the available situation: “looks likely to decrease.” The observed form 減り is the stem used before そうです; the dictionary form is 減る. This is different from hearsay そうです, which reports what someone says. The polite ending です makes the prediction polite. Example: 雨が降りそうです。 — “It looks like it is going to rain.” Putting the parts together, それなら sets the relevant situation as a condition, 手続きの identifies what the stress is connected with, and ストレスが減りそうです says that this stress appears likely to decrease. The whole utterance means: “That would make the process less stressful.”

8. 明確な記録があれば、通常は退去時の誤解を防げます。

   Clear records usually prevent misunderstandings during move-out.

   明確な

   clear

   記録

   record(s)

   あれば

   if there are

   通常は

   usually

   退去時

   at move-out

   誤解

   misunderstanding(s)

   防げます

   can prevent

   More detail

   明確な means “clear” here. It is the な-attributive form of the な-adjective 明確だ; before a noun, 明確な + noun means “a clear + noun.” For example, 明確な説明 means “a clear explanation.” 記録 is a noun meaning “record” or “records.” In this sentence it refers generally to clear documentation, without specifying a particular number of records. The same noun can be used in compounds such as 記録用紙, “record sheet.” あれば is the conditional form of ある, “to exist” or “to be available,” and here means “if there are” or “if there is.” The pattern Nがあれば expresses a condition: “if there is/are N” or, depending on context, “if one has N.” For example, 時間があれば、確認します。 means “If I have time, I will check.” 通常は means “usually” or “normally.” 通常 means “usual/normal,” and は sets it as the topic or frame. It modifies the statement that follows, so the sentence describes the normal result rather than an absolute rule. 退去時 means “at the time of moving out” or “during move-out.” It combines 退去, “moving out” or “vacating,” with 時, “time.” The form N時 can mark a time or occasion, as in 開始時, “at the time of starting.” 誤解 is a noun meaning “misunderstanding” or “misunderstandings.” In 誤解を防ぐ, it is the object of the verb: “prevent misunderstandings.” The particle を marks what is affected by the action. 防げます means “can prevent.” It is the polite form of the potential form 防げる, from the verb 防ぐ, “to prevent” or “to guard against.” The ending ます makes the statement polite; 防げます presents prevention as possible or achievable. For example, 事故を防げます。 means “You can prevent accidents.” The structure is 明確な記録があれば (“if there are clear records”), followed by 通常は (“usually”), then 退去時の誤解を (“misunderstandings during move-out” as the object), and 防げます (“can prevent”). Together: “If there are clear records, they can usually prevent misunderstandings during move-out.”