Correcting appointment paperwork | Learn Chinese in English

About This Lesson

Use Correcting appointment paperwork to practice Chinese conversation, pronunciation, vocabulary, grammar, and quizzes.

Dialogue

我发现这张表格上的姓氏拼错了。

wǒ fāxiàn zhè zhāng biǎogé shàng de xìngshì pīncuò le. I noticed my family name is spelled incorrectly on this form.

我可以在你的预约时间之前更正这份文件。

wǒ kěyǐ zài nǐ de yùyuē shíjiān zhīqián gēngzhèng zhè fèn wénjiàn. I can correct the paperwork before your appointment.

记录上显示的也是我以前偏好的联系方式。

jìlù shàng xiǎnshì de yě shì wǒ yǐqián piānhào de liánxì fāngshì. The record also shows my old preferred contact method.

如果你出示身份证件，我现在就可以更新这两项信息。

rúguǒ nǐ chūshì shēnfèn zhèngjiàn, wǒ xiànzài jiù kěyǐ gēngxīn zhè liǎng xiàng xìnxī. I can update both details now if you show your identification.

给你。我希望这些信息在以后来访时都是准确的。

gěi nǐ. wǒ xīwàng zhèxiē xìnxī zài yǐhòu láifǎng shí dōu shì zhǔnquè de. Here it is. I want the information to be accurate for future visits.

这样我们就能通过正确的联系方式发送提醒和结果。

zhèyàng wǒmen jiù néng tōngguò zhèngquè de liánxì fāngshì fāsòng tíxǐng hé jiéguǒ. That will help us send reminders and results by the correct contact method.

我需要在更正后的表格上重新签字吗？

wǒ xūyào zài gēngzhèng hòu de biǎogé shàng chóngxīn qiānzì ma. Do I need to sign the corrected form again?

我修改后，请在底部签字。

wǒ xiūgǎi hòu, qǐng zài dǐbù qiānzì. Please sign at the bottom after I make the changes.

我很庆幸我们在预约前发现了这个问题。

wǒ hěn qìngxìng wǒmen zài yùyuē qián fāxiàn le zhège wèntí. I am relieved we caught this before the appointment.

你签字后，更新后的记录就可以用于今后的来访了。

nǐ qiānzì hòu, gēngxīn hòu de jìlù jiù kěyǐ yòngyú jīnhòu de láifǎng le. Once you sign, the updated record will be ready for future visits.

Word by Word

我 “我” refers to the person speaking, who is asking the reception staff to correct the form. It is commonly placed before the action or state being described, as in “我发现”; use it when speaking about yourself to another person.

发现 “发现” means to notice or discover something, here the misspelling on the form. It commonly takes the noticed fact after it, as in “发现……拼错了”; use it when bringing an error or new fact to someone’s attention.

这 “这” identifies the particular form being discussed as this one. It appears before the classifier and noun in “这张表格”; use it when pointing to something near the speaker or already being handled.

张 “张” is the classifier used here for the flat document in “这张表格”. It is placed between a demonstrative or number and a flat object such as a form; use it when counting or identifying a form or similar flat item.

表格 “表格” means a form or structured document, here the document containing the misspelled family name. It can follow a classifier such as “张” and can be followed by “上” to describe information on the form; use it when discussing paperwork at a reception desk.

上 “上” means on or on the surface of something, here information appearing on the form in “表格上的姓氏”. It follows the document and comes before the information located there; use it to describe writing or data on a form or record.

的 In “表格上的姓氏”, “的” links the preceding description to the noun that follows, identifying the family name located on the form. This pattern lets a place or description modify a noun; use it when specifying which person, item, or information you mean.

姓氏 “姓氏” means a family name or surname, the part of the visitor’s name that is misspelled. It can be modified by a location phrase such as “表格上的”; use it when discussing names on identification or official paperwork.

拼错 “拼错” means to spell something incorrectly, here describing the family name on the form. It can be followed by “了” in “拼错了” to present the error as an identified result; use it when reporting a spelling error.

了 In “拼错了”, “了” presents the misspelling as a completed or identified change in the situation. It follows the result “拼错” here; use this form when pointing out that an error has occurred or is now recognized.

可以 “可以” expresses that the staff member is able to correct the paperwork, as in “我可以……更正”. It commonly comes before the action that is possible; use it to offer or describe permission or ability to do something.

在 “在” introduces the time period before which the correction can be completed in “在你的预约时间之前”. It commonly comes before a place or time expression; use it to locate an action in time or place.

你 “你” refers to the visitor being addressed by the staff member. It appears in “你的预约时间” to identify the visitor’s appointment; use it when speaking directly to one person.

预约 “预约” refers to the scheduled appointment in this reception-desk conversation. It combines with “时间” in “预约时间” and with “前” in “预约前”; use it when arranging or discussing a scheduled visit.

时间 “时间” means time, here the scheduled time of the visitor’s appointment in “预约时间”. It commonly follows an event or activity to specify when it occurs; use it when discussing an appointment schedule or deadline.

之前 “之前” means before or prior to, here before the appointment time in “预约时间之前”. It follows the event or time that serves as the reference point; use it to state that something must happen earlier.

更正 “更正” means to correct or rectify the paperwork, especially an official error. It takes the document as its object in “更正这份文件”; use it when making a formal correction to written information.

份 “份” is the classifier for the document in “这份文件”. It is placed between “这” and “文件” to identify one copy or document; use it when referring to a document, set of paperwork, or copy.

文件 “文件” means a document or piece of paperwork, here the document that needs correction. It can follow the classifier “份” and be the object of “更正”; use it when discussing official written material.

记录 “记录” means the record containing the visitor’s stored information. In “记录上显示”, it is the source where the old contact preference appears; use it when referring to stored official information.

显示 “显示” means to show or display information, here what the record currently contains. It commonly takes the information shown after it, as in “显示……联系方式”; use it when reading or reporting data shown in a record or system.

也 “也” means also, adding the old contact method to the information already being discussed. It appears before “是” in “也是”; use it when stating that another person, item, or fact shares the same situation.

是 “是” links the record’s displayed information with the old preferred contact method in “也是我以前偏好的联系方式”. It is used to identify or equate one thing with another; use it when saying what something is.

以前 “以前” means previously or formerly, referring to the contact method used or preferred in the past. It modifies “偏好” in “以前偏好的联系方式”; use it to distinguish an earlier situation from the current one.

偏好 In “偏好的联系方式”, “偏好” expresses preference, identifying the contact method the visitor preferred. It can modify a noun with “的”; use it when describing a person’s preferred option or method.

联系方式 “联系方式” means a contact method, such as the method used to send reminders or results. It is modified by “正确的” in “正确的联系方式”; use it when discussing how an organization should contact someone.

如果 “如果” introduces the condition that the visitor shows identification in “如果你出示身份证件”. It commonly begins a condition before the resulting action; use it when explaining what will happen if a requirement is met.

出示 “出示” means to present or show an official item for inspection, here identification. It takes the document shown as its object in “出示身份证件”; use it at a reception desk, checkpoint, or official service counter.

身份证件 “身份证件” means an identification document, the item the visitor must present before the record can be updated. It follows “出示” as the object; use it when staff need official proof of identity.

现在 “现在” means now, indicating that the staff member can update the information at this moment. It appears before “就可以” in “现在就可以更新”; use it to refer to the current time or an action that can happen immediately.

就 In “现在就可以更新”, “就” emphasizes that the update can happen immediately once the stated condition is satisfied. It commonly appears in a condition-result pattern or before an action to mark promptness; use it when connecting a requirement with an immediate result.

更新 “更新” means to update the stored details, here the name and contact information. It takes the information as its object in “更新这两项信息”; use it when replacing old records with current details.

项 “项” is the classifier for the two separate information entries in “这两项信息”. It appears after the number or demonstrative and before the noun; use it when counting items, entries, or details in a list.

信息 “信息” means information, here the two details that need to be updated. It can follow a classifier such as “项” and be the object of “更新”; use it when discussing facts or data in a record.

给 In “给你”, “给” contributes the meaning of giving something to the person being addressed, functioning as “here you are” when handing over identification. It commonly appears before the recipient; use it when handing an item to someone.

希望 “希望” expresses the speaker’s wish that the information be accurate during future visits. It commonly comes before the desired situation in “希望这些信息……准确”; use it to state a hope or desired outcome politely.

这些 “这些” means these, referring to the pieces of information just discussed. It appears before “信息” in “这些信息”; use it to point to several nearby or already-mentioned items.

以后 “以后” means later or in the future, here referring to future visits in “以后来访时”. It commonly comes before an event or action to set a later time; use it when discussing what will happen after now.

来访 “来访” means to visit or come for a visit, here referring to future visits to the service desk or appointment location. It combines with “时” in “来访时”; use it in formal contexts involving visitors or appointments.

时 In “来访时”, “时” means when or at the time of the visit. It follows the event and turns it into a time setting for the main statement; use it to describe what happens during a particular event.

都 “都” indicates that all of the information should be accurate in “这些信息……都是准确的”. It commonly follows the subject and applies to every item in a plural group; use it when making a statement about all relevant items.

准确 “准确” means accurate or correct, describing the desired quality of the information. It appears after “都是” in “都是准确的”; use it when evaluating whether recorded details match the facts.

这样 “这样” means this way or as a result of this action, referring to correcting and updating the information. It introduces the consequence in “这样我们就能……”; use it to connect a preceding action with its practical result.

我们 “我们” refers to the staff or organization together with the people represented by the speaker’s side in “我们就能发送”. It is the subject of the ability statement; use it when speaking as or about a group that includes the speaker.

能 “能” expresses the ability to send reminders and results through the correct method. It comes before the action “发送”; use it to say that a person or organization is able to carry out an action.

通过 “通过” means through or via, identifying the contact method used to send the messages in “通过正确的联系方式”. It commonly comes before the channel or means of an action; use it when describing how something is done.

正确 “正确” means correct or right, here describing the contact method that matches the updated preference. It modifies “联系方式” in “正确的联系方式”; use it when distinguishing the valid method from an incorrect one.

发送 “发送” means to send, here sending reminders and results to the visitor. It takes the items sent in “发送提醒和结果”; use it for messages, documents, results, or other information sent to someone.

提醒 “提醒” means reminders in “发送提醒和结果”, referring to messages that help the visitor remember the appointment or related information. It can be the object of “发送”; use it when an organization sends notice about something important.

和 “和” means and, joining the two things being sent: “提醒和结果”. It links nouns or other coordinated elements; use it when listing items that share the same action.

结果 “结果” means results, here information that the organization will send through the correct contact method. It is coordinated with “提醒” in “提醒和结果”; use it when discussing the outcome of an appointment, test, or process.

需要 “需要” means need, here asking whether signing the corrected form is necessary in “我需要……签字吗”. It commonly comes before the required action; use it when asking about or stating a requirement.

后 “后” means after, marking the point after signing or making changes in “签字后” and “修改后”. It follows an action to introduce what happens afterward; use it to order two steps in a process.

重新 “重新” means again or anew, here asking whether the visitor must sign the corrected form one more time. It appears before “签字” in “重新签字”; use it when repeating an action after a correction or change.

签字 “签字” means to sign one’s name, here on the corrected form. It can follow “重新” and can be followed by “后” in “签字后”; use it when completing a form that requires a signature.

吗 “吗” marks the sentence “我需要在更正后的表格上重新签字吗？” as a yes-or-no question. It is placed at the end of the question; use it when asking whether a statement is true or an action is required.

修改 “修改” means to modify or make changes, here referring to the staff member correcting the form. It appears before “后” in “修改后”; use it when changing written information or a document.

请 “请” makes the instruction polite in “请在底部签字”. It comes before the requested action; use it when politely asking someone to do something at a service desk or in another formal interaction.

底部 “底部” means the bottom part, here the bottom of the corrected form where the visitor should sign. It follows “在” in “在底部签字”; use it to identify the lower section of a page or document.

很 “很” intensifies the feeling expressed by “庆幸” in “很庆幸”. It commonly comes before an adjective or feeling word; use it to express a strong degree of a stated quality or emotion.

庆幸 “庆幸” expresses relief or gratitude that an undesirable result was avoided, here because the error was found before the appointment. It commonly appears with “很” and a reason or event; use it when recognizing that a fortunate outcome occurred.

前 “前” means before, here in “预约前” to mark the time before the appointment. It follows the event used as the reference point; use it to say that something happens earlier than a scheduled event.

这个 “这个” means this or this particular one, referring to the issue that the speakers caught. It appears before “问题” in “这个问题”; use it when pointing to a specific matter already under discussion.

问题 “问题” means problem or issue, here the paperwork error that was discovered before the appointment. It follows “这个” in “这个问题”; use it when referring to an error or matter that needs attention.

用于 “用于” means to be used for, here explaining that the updated record will serve future visits in “用于今后的来访”. It is followed by the purpose or use; use it when stating what a document, tool, or piece of information is intended for.

今后 “今后” means from now on or in the future, referring to visits after the record has been updated. It modifies “来访” in “今后的来访”; use it when discussing later situations under a new or continuing arrangement.

Grammar Points

重新 + 动词

请重新签字。

qǐng chóngxīn qiānzì.

Please sign again.

“重新”放在动词前，表示再做一次或重新开始做某事。

以前 + 动词 + 的 + 名词

以前显示的信息需要更正。

yǐqián xiǎnshì de xìnxī xūyào gēngzhèng.

The information previously displayed needs to be corrected.

“以前”放在动词前表示过去；“的”把前面的动词短语连接到名词。

Chinese Vocabulary

表格 noun

biǎogé form

出示 verb

chūshì to show; to present

更正 verb

gēngzhèng to correct

记录 noun

jìlù record

联系方式 noun

liánxì fāngshì contact method; contact information

偏好的 adj

piānhào de preferred

拼错 verb

pīncuò to spell incorrectly; to misspell

文件 noun

wénjiàn document; paperwork

显示 verb

xiǎnshì to show; to display

姓氏 noun

xìngshì family name; surname

以前 adv

yǐqián previously; formerly

预约时间 phrase

yùyuē shíjiān appointment time

Quiz

Spelling

Tap the letters to spell the word.

appointment time

Show Answer

预约时间

contact method; contact information

Show Answer

联系方式

form

Show Answer

表格

record

Show Answer

记录